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Hide/Disable Web search external images in SharePoint Online

SharePoint Online offers powerful web parts and features that enhance the visual appeal of your sites, including the ability to search for external images on the web while using web parts like Image, Hero, Image Gallery, Quick links, etc. While this feature can be valuable in various contexts, there are scenarios where organizations prefer to disable or hide the option to search for external images especially when they have created organization assets libraries in the SharePoint tenant.

In this blog post, we’ll explore how to hide/disable the “Web search” feature in SharePoint using SharePoint Online PowerShell, PnP PowerShell and CLI for Microsoft 365.

Using SharePoint Online PowerShell

Use below SharePoint Online PowerShell script to disable or enable external image “Web Search” feature in SharePoint Online tenant:

# SharePoint online admin center URL
$adminCenterUrl = Read-Host -Prompt "Enter your SharePoint admin center site URL (e.g https://contoso-admin.sharepoint.com/)"

# Connect to SharePoint online admin center
Connect-SPOService -Url $adminCenterUrl

# Disable external image "Web Search" feature in SharePoint
Set-SPOTenant -FilePickerExternalImageSearchEnabled $false

# Enable external image "Web Search" feature in SharePoint
# Set-SPOTenant -FilePickerExternalImageSearchEnabled $true

# Disconnect SharePoint online connection
Disconnect-SPOService

Using PnP PowerShell

You can use below PnP PowerShell script to hide/disable external image “Web Search” feature in SharePoint Online:

# SharePoint online admin center URL
$adminCenterUrl = Read-Host -Prompt "Enter your SharePoint admin center site URL (e.g https://contoso-admin.sharepoint.com/)"

# Connect to SharePoint online admin center
Connect-PnPOnline -Url $adminCenterUrl -Interactive

# Disable external image "Web Search" feature in SharePoint
Set-PnPTenant -FilePickerExternalImageSearchEnabled $false

# Enable external image "Web Search" feature in SharePoint
# Set-PnPTenant -FilePickerExternalImageSearchEnabled $true

# Disconnect SharePoint online connection
Disconnect-PnPOnline

Using CLI for Microsoft 365

Use below CLI for Microsoft 365 script to remove/disable external image “Web Search” feature in SharePoint Online tenant:

# Get Credentials to connect
$m365Status = m365 status
if ($m365Status -match "Logged Out") {
    m365 login
}

# Disable external image "Web Search" feature in SharePoint
m365 spo tenant settings set --FilePickerExternalImageSearchEnabled false

# Enable external image "Web Search" feature in SharePoint
# m365 spo tenant settings set --FilePickerExternalImageSearchEnabled true

# Disconnect SharePoint online connection
m365 logout

Conclusion

Disabling or hiding the web search for external images in SharePoint Online is a strategic choice for organizations that prioritize content security, brand consistency and compliance. By following the methods outlined in this blog post, you can tailor your SharePoint environment to align with your organization’s policies and enhance the overall governance of your digital assets.

Learn more

✇SharePoint ...

Could not retrieve profile schema from server

How many of you faced this strange behavior of SharePoint 2013 designer?


When trying to use User Profile as a Data Source in a workflow. Something similar to the screen shot below:

Try looking in google did not give me the expected solution. A lot of people suggested to grant permissions of the web app pool account to the search service database. But what actually that means? I granted read permissions to all search related databases, but as you expect the problem was still persisting.

So many articles were referring to Search I was start thinking that the problem is really there. But all of the explanations were not exactly correct. The right way to make it working is:
  1. Go to Central Admin
  2. Go to Manage Service Applications
  3. Select Search Service Application, but don't click on it
  4. Select Administrators
  5. Add the application pool account of the web application
  6. Grant "Read (Diagnostic Pages Only)" permission and click OK


Afterwards everything should work normally.

For now I don't have exact explanation why these settings are necessary. Will try to find out and post here as a comment.

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