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✇Ganesh Sanap Blogs

Pronouns in Microsoft 365 Profile Cards in Microsoft Teams and Outlook Web

In today’s inclusive and diverse workplace, it’s important to respect and affirm individuals’ gender identities and expressions, including their preferred pronouns. Pronouns are the words we use to replace someone’s name in a sentence, such as “he”, “she”, or “they” in English. Using correct pronouns is essential for creating an inclusive environment where everyone feels valued and respected.

Microsoft is adding a new feature for adding pronouns to the profile cards in Microsoft 365. Users in your organization will soon be able to add pronouns directly to their profile cards in Outlook on the web (OWA) and Microsoft Teams.

This new feature is associated with Microsoft 365 Roadmap ID 86382 (Microsoft Teams) and 115511 (Outlook on the web).

Pronouns will be shown next to the name in the top section of the profile card in Outlook on the web and Microsoft Teams. After a user adds pronouns to their profile, the pronouns will be visible to everyone in your organization (including guest accounts having account in your organization). Users can’t control who can see their pronouns in Microsoft 365 in your organization. So, it’s not possible to hide pronouns from certain users in your organization. However, pronouns aren’t visible to people outside the organization.

Turn Pronouns ON or OFF from Microsoft 365 admin center

The pronouns feature is OFF by default for your tenant and requires configuration to turn on. As a Global Microsoft 365 administrator, you can turn ON pronouns feature that lets all users in your organization add their pronouns on their profile cards in Microsoft 365 (Microsoft Teams and Outlook Web).

Follow below steps to turn the pronouns feature ON or OFF from the Microsoft 365 admin center:

  • Go to Microsoft 365 admin center
  • Select Settings from left navigation and then select Org settings (If Settings option is not shown by default, click on … Show all first)
  • From Org settings page, select the Security & privacy tab
  • Select Pronouns
  • To turn ON the pronouns feature, select the Turn on and allow pronouns checkbox from Pronouns pane. To turn OFF the pronouns feature, clear the checkbox
  • Select Save
Turn Pronouns in Microsoft 365 Profile Cards in Microsoft Teams and Outlook Web ON or OFF from Microsoft 365 admin center
Turn Pronouns ON or OFF from Microsoft 365 admin center

Note

  • If you change the Pronouns settings, it can take up to 7 hours to take effect.
  • If you allow pronouns and stop allowing them later, saved pronouns by users will be deleted from ‎Microsoft 365‎. The data deletion process could take up to 30 days to complete.
  • If you turn ON the pronouns feature again before 30 days, any hidden pronouns that haven’t yet been deleted from Microsoft servers will become visible in Microsoft 365 profile cards in Microsoft Teams and Outlook on the web (OWA).
  • Microsoft 365 stores user pronouns in a hidden folder in user’s Exchange Online mailbox along with other data.
  • You can only enter up to 30 characters (including spaces) in your pronouns.

Add, update, or delete pronouns on Microsoft 365 profile cards

Follow below steps to Add, update, or delete pronouns on Microsoft 365 profile cards in Microsoft Teams and Outlook on the web:

  • Open your profile card in Microsoft Teams or Outlook on the web (OWA). To open your profile card in Microsoft Teams, select your profile picture from the upper right corner of Teams. To open your profile card in Outlook on the web (OWA), select your name or profile picture in Outlook Mail.
  • From your profile card, select + Pronouns or the pronouns listed below your name:
Add pronouns on Microsoft 365 profile cards from Microsoft Teams desktop client
  • To add or change your pronouns, select from the examples (only available in English), or enter your own. To delete, remove your pronouns. In the example below, Elvia Atkins has chosen She/Her. The preview window also shows the chosen pronouns:
Add, update, or delete pronouns on Microsoft 365 profile cards from Microsoft Teams desktop client
  • Select Save and then Got it. Changes will be updated immediately.

And that’s it! Now you know how to add, update, or delete pronouns on your Microsoft 365 profile card in Microsoft Teams. By using this feature, you can ensure that your colleagues and team members can address you with the correct pronouns, promoting inclusivity and respect in the workplace.

Learn more

✇Ganesh Sanap Blogs

Pronouns in Microsoft 365 Profile Cards in Microsoft Teams and Outlook Web

In today’s inclusive and diverse workplace, it’s important to respect and affirm individuals’ gender identities and expressions, including their preferred pronouns. Pronouns are the words we use to replace someone’s name in a sentence, such as “he”, “she”, or “they” in English. Using correct pronouns is essential for creating an inclusive environment where everyone feels valued and respected.

Microsoft is adding a new feature for adding pronouns to the profile cards in Microsoft 365. Users in your organization will soon be able to add pronouns directly to their profile cards in Outlook on the web (OWA) and Microsoft Teams.

This new feature is associated with Microsoft 365 Roadmap ID 86382 (Microsoft Teams) and 115511 (Outlook on the web).

Pronouns will be shown next to the name in the top section of the profile card in Outlook on the web and Microsoft Teams. After a user adds pronouns to their profile, the pronouns will be visible to everyone in your organization (including guest accounts having account in your organization). Users can’t control who can see their pronouns in Microsoft 365 in your organization. So, it’s not possible to hide pronouns from certain users in your organization. However, pronouns aren’t visible to people outside the organization.

Turn Pronouns ON or OFF from Microsoft 365 admin center

The pronouns feature is OFF by default for your tenant and requires configuration to turn on. As a Global Microsoft 365 administrator, you can turn ON pronouns feature that lets all users in your organization add their pronouns on their profile cards in Microsoft 365 (Microsoft Teams and Outlook Web).

Follow below steps to turn the pronouns feature ON or OFF from the Microsoft 365 admin center:

  • Go to Microsoft 365 admin center
  • Select Settings from left navigation and then select Org settings (If Settings option is not shown by default, click on … Show all first)
  • From Org settings page, select the Security & privacy tab
  • Select Pronouns
  • To turn ON the pronouns feature, select the Turn on and allow pronouns checkbox from Pronouns pane. To turn OFF the pronouns feature, clear the checkbox
  • Select Save
Turn Pronouns in Microsoft 365 Profile Cards in Microsoft Teams and Outlook Web ON or OFF from Microsoft 365 admin center
Turn Pronouns ON or OFF from Microsoft 365 admin center

Note

  • If you change the Pronouns settings, it can take up to 7 hours to take effect.
  • If you allow pronouns and stop allowing them later, saved pronouns by users will be deleted from ‎Microsoft 365‎. The data deletion process could take up to 30 days to complete.
  • If you turn ON the pronouns feature again before 30 days, any hidden pronouns that haven’t yet been deleted from Microsoft servers will become visible in Microsoft 365 profile cards in Microsoft Teams and Outlook on the web (OWA).
  • Microsoft 365 stores user pronouns in a hidden folder in user’s Exchange Online mailbox along with other data.
  • You can only enter up to 30 characters (including spaces) in your pronouns.

Add, update, or delete pronouns on Microsoft 365 profile cards

Follow below steps to Add, update, or delete pronouns on Microsoft 365 profile cards in Microsoft Teams and Outlook on the web:

  • Open your profile card in Microsoft Teams or Outlook on the web (OWA). To open your profile card in Microsoft Teams, select your profile picture from the upper right corner of Teams. To open your profile card in Outlook on the web (OWA), select your name or profile picture in Outlook Mail.
  • From your profile card, select + Pronouns or the pronouns listed below your name:
Add pronouns on Microsoft 365 profile cards from Microsoft Teams desktop client
  • To add or change your pronouns, select from the examples (only available in English), or enter your own. To delete, remove your pronouns. In the example below, Elvia Atkins has chosen She/Her. The preview window also shows the chosen pronouns:
Add, update, or delete pronouns on Microsoft 365 profile cards from Microsoft Teams desktop client
  • Select Save and then Got it. Changes will be updated immediately.

And that’s it! Now you know how to add, update, or delete pronouns on your Microsoft 365 profile card in Microsoft Teams. By using this feature, you can ensure that your colleagues and team members can address you with the correct pronouns, promoting inclusivity and respect in the workplace.

Learn more

add-update-or-delete-pronouns-on-microsoft-365-profile-cards-from-microsoft-teams

ganeshsanapblogs

Turn Pronouns in Microsoft 365 Profile Cards in Microsoft Teams and Outlook Web ON or OFF from Microsoft 365 admin center

Add pronouns on Microsoft 365 profile cards from Microsoft Teams desktop client

Add, update, or delete pronouns on Microsoft 365 profile cards from Microsoft Teams desktop client

✇Office 365 for IT Pros

Microsoft Adds Release Status to Message Center Notifications

Release Status Only Present for Some New Notifications

Message center notification MC485549 (14 December, Microsoft 365 roadmap item 108078) brings news of a new launch status Microsoft is adding to notifications to make it clearer to administrators about the actual status of a change heading to their tenant. Until now it’s been difficult for administrators to know exactly when a software change will hit their tenant after release by Microsoft. The difficulty increases when Microsoft misses a predicted availability date, something that often happens regularly (the expanded reaction set for Teams is a notable example).

The new release status shows up as a property of new message center notifications. In Figure 1, we see that some updates have a launched status (update available to all tenant users) while the scheduled date for other updates has not arrived. The third status is “rolling out,” meaning that some users have received the update but not others.

Message center notifications show off their release status
Figure 1: Message center notifications show off their release status

Microsoft plans to unveil the new release status to targeted release tenants starting in mid-December 2022. All targeted release tenants should see notifications with release status by mid-January 2023. General roll-out to standard release tenants is due in mid-April 2023.

Initially, the release status will appear for Teams, Outlook, and Microsoft 365 admin center announcements. Over time, it will spread to all workloads. A release status only appears for updates that correspond to a Microsoft 365 roadmap item. Sometimes updates appear that aren’t on the roadmap. Logically, these messages won’t have a release status.

Continuum of Message Center Notification Improvements

The latest change to message center notifications is part of an ongoing continuum of improvements to customer communications for updates released to Microsoft 365. Recent examples include:

The project to improve communications around Microsoft 365 updates is led by Microsoft with considerable customer involvement.

Planner Tasks See the Release Status

The Planner tasks created by the Message Center-Planner synchronization capability include the release status in the Notes section (Figure 2). There’s no easy way to filter tasks with a certain release status in Planner.

Planner task has the release status in its Notes field
Figure 2: Planner task has the release status in its Notes field

I also don’t see any evidence of the release status (or the other recent enhancements like relevance and user count) in the Service Messages API. Perhaps Microsoft hasn’t had the chance to upgrade the API to output all the details now available for message center notifications.

Need for More Predictable Release Dates

The trick for Microsoft will be to make sure that the accuracy of the release status tag is high. At one point, nearly half of all the updates published in message center notifications failed to meet the scheduled dates. Software development is an inexact science when it comes to predicting when the last few bugs that hold up the deployment of a new feature will disappear.

Microsoft has become better at publishing believable and attainable dates in the recent past. Things aren’t perfect yet and are likely to never be. Perhaps a new highlight on release status will make Microsoft do even better when it comes to predicting feature availability. We can but hope!

Make sure that you’re not surprised about changes that appear inside Office 365 applications by subscribing to the Office 365 for IT Pros eBook. Our monthly updates make sure that our subscribers stay informed.

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