If you are accessing Office documents from within SharePoint and Teams and not Windows Explorer, I am sure you noticed that by default, MS Office file types (Word, Excel, PowerPoint, OneNote) always open up in the browser. It is quick and straightforward, but you probably need a full desktop experience majority of the time (for formatting in Word, additional functionalities in Excel, etc.). Luckily, we have a way to change the default. In this article, I would like to summarize the available options we have – the one you choose depends on how and where you open files from.

To change the default in SharePoint

If you primarily access Office files from the SharePoint site/interface, you would be better off adjusting a setting on a document library that I describe in this post.

Important Notes

• This change will affect everyone using this site/document library
• If you access the same files from the Teams interface, this change will not affect it

To change the default in Teams

If you primarily access Office files from the Teams interface, you can do the following.

1. In the upper-right-hand-corner of Teams, click three dots > Settings
2. Under Settings, click on the Files section
3. Change the default to Desktop app

Important Notes

• This change will only affect you, and not the other members of the team
• This change does not affect how files are opened from SharePoint
• This setting can only be adjusted in the Teams Desktop application – you will not be able to adjust this in Teams if you access Teams via Browser
• Sometimes this setting might not be available – for the above to work you must purchase and install Office application via the same licensed subscription you have with Teams (check out this article from Microsoft for additional information)

The post How to open Office files in the desktop application by default appeared first on SharePoint Maven.

One of the biggest advantages of using a cloud platform like SharePoint is the ability to share documents with others by sharing links instead of attachments in the email. There are lots of advantages to this, all of which I documented in an earlier post. However, there is also another great set of features related to sharing when you share Word documents. So today, I want to explain a few different ways/modes available when sharing Word documents in SharePoint and OneDrive.

Link Types vs. Permissions modes

To clarify, in this article, I am not talking about whom you are sharing with, in other words, the different types of links you see when you try and share documents (i.e., Anyone with the link, People in your organization with the link, People with existing access, Specific people). I explained those types of links and the difference between them here. Instead, this article focuses on what the recipient will be able to do with the shared document (i.e., View or Edit).

Can View

When you share a Word document or any other type of Document (Excel, etc.) – you can choose between the Can view and Can edit type of mode. The View mode will just allow the user to:

• Read a document
• Download a document

What happens to the Version History in the View mode?

Since the view mode does not allow the user to edit documents, versioning will remain unchanged, and no other versions will be created.

Can Edit

Edit mode will allow the recipient to also make changes to the document. As with View, this option is available for all file types (Excel, PowerPoint, etc.) To summarize, the Edit mode will allow the users to:

• Read a document
• Download document
• Edit document
• Delete document

What happens to the Version History in Edit mode?

Since the recipient will have edit capabilities, there will be a change in versioning. Every time the doc is changed, another version is created. Many times when the user does not even make the changes, the version can still be created (i.e., the recipient just moved the cursor or added space somewhere inadvertently). This will register another version even if no intended changes have occurred.

The recipient’s changes will immediately be made to the document, and that change will be the latest and greatest from that moment on.

Can Review

This permission level is only available when sharing Word documents (not Excel or PowerPoint). When this mode is chosen, the Word document will be shared with the recipient in the Review mode. That is when any changes the recipient makes will become marked-up suggestions and not the actual changes until the document owner approves or rejects them.

Experience for the recipient

When the recipient changes the document shared with them in Review mode, all the changes become the suggested markups.

Experience for the document owner

The owner of the document will see those changes and be able to either approve or reject them inside of the document or via the Review panel.

What happens to Version History in the Review Mode?

There will be two more versions created as a result. One for suggested changes made by the recipient in the Review mode and one for the Owner of the documents once the changes are either accepted or rejected.

The post 3 ways of sharing Word documents in SharePoint and OneDrive appeared first on SharePoint Maven.

Hi folks,

Voilà quelques années que j’utilise un outil de gestion de password, pour ne pas avoir à me les rappeler. Fautes de mémoire diront certains peut-être … quoique… Bref il existe plein d’outils sur le marché, mon choix était porté vers LastPass qui offre une application mobile permettant de retrouver les passwords mais aussi des challenges de sécurité permettant de savoir si le mot de passe est ou n’est pas potentiellement compromis. Bref c’est payant et étant sous MacOS depuis quelques temps, je me suis demandé si je pouvais exporter mes passwords LastPass et les envoyer dans iCloud avec KeyChain qui est totalement intégré aux différents naviguateur et dispose de l’apps mobile iPhone aussi tout en faisant des économies (celui de l’abonnement annuel de LastPass). Et oui Apple prends soin de votre porte monnaie aussi

J’aborderai plus tard la partie sécurité intégré qu’offre la puce biométrique du macbook pro et son processeur (on parlera alors de Secure Enclave ou de stockage dans des modèles mathématiques qui sont liés au matériel) Même modèle qui sont utilisés entre autre sur le FaceID de vos iPhone et l’intégration totale de bout en bout. Pour un peu de teasing voilà le résumé en image, mais parlons plutôt de l’aspect end user de la gestion des mots de passe

Je pense que le process est similaire avec d’autre gestionnaire de mots de passes.

• Exporter la base du gestionnaire depuis l’application (LastPass pour moi)

• L’importer depuis Safari pour mettre à jour le KeyChain

A voir à l’usage si je continuerai avec LastPass ou si je basculerai sous KeyChain 100% d’ici la fin de l’année. Vu que l’abonnement est par année

Stay tuned !